Allsup

Director of Procurement, Vendor Management & Audit/Compliance

US-IL-Belleville
1 month ago
Category
Other
Type
Regular Full-Time

Overview

The Director of Procurement, Vendor Management & Audit/Compliance is a critical role to our organization responsible for developing, managing and executing Allsup’s purchasing and vendor management strategy. The successful candidate will be a highly motivated individual with a demonstrated background in procurement and supplier management, capable of both hands-on individual contribution and strong leadership in a dynamic, fast paced environment. We’re seeking an individual who demonstrates highly effective collaboration internally and externally, has a passionate focus on success, a tenacious commitment to continuous improvement for procurement across the entire organization.   As such, the selected candidate must be comfortable in an environment where the final work product has a direct, highly impactful line-of-sight to business performance and finds considerable satisfaction with the job environment being more about constantly challenging the status quo versus “maintaining”.

This role will be responsible for securing the best in class vendor services and negotiating the vendor contracts. This candidate will need to embrace ambiguity and relish working with a blank slate. This person will play a critical role in leading and developing this new role for Allsup.  This includes forecast development, strategic sourcing, procurement, supplier relationship management, supplier quality management, and supplier audit. 

In addition, this role will plan, supervise, assist and perform internal audit work defined by Senior Leadership, effectively utilizing resources to assure proper controls exist and are functioning and risk is appropriately mitigated.

 

Position reports to VP, Consulting and Administration.

Responsibilities

Procurement:

 

  • Ensure Allsup’s Procurement policy will be adhered to and applied to the purchase of any and all equipment, goods or services.
  • Support business units in maintaining compliance with the Procurement policy and any other policies applicable to vendor contracting and/or purchasing.
  • Provide leadership in the area of contract negotiation and supplier management.
  • Aggressively seek and recommend cost savings possibilities based upon new sources and vendors.
  • Investigate, develop and implement cost effective and improved purchasing and inventory management systems, controls and programs in an effort to obtain the best value for the right goods or services requested by business units.
  • Drive cost reduction opportunities through the organization.       Document ongoing savings and conduct forecasting.
  • Collect and maintain market intelligence and corporate information on suppliers, their costs and their markets.
  • Support business units and end users in vendor selection, pricing analysis, competitive bids, RFP/RFQs.
  • Ensure appropriate authorizations have been obtained to initiate/renew/ terminate obligations with vendors, contractors and suppliers.
  • Promote the use of small, disadvantaged and minority-owned businesses, and support Allsup’s outreach to the local business community when practical to do so.
  • Support Allsup in maintaining compliance with applicable regulations as a federal contractor.

  

Vendor Management:

  • Identify current vendors, capabilities, business requirements and overall performance.
  • Develop strategy and plan to optimize all vendors, which may include quality, capacity, systems, and responsiveness.
  • Create, maintain, and develop relationships within the vendor community.
  • Set priorities, monitor performance and develop analytical and financial reporting of vendors including routine scorecards of agreed upon goals and objectives.
  • Establish goals and priorities of the vendor management operation that ensure operational integrity, including compliance with all policies and procedures.
  • Negotiate continued cost reduction from the entire vendor base, managing risks such as financial viability, company and regulatory compliance, and business continuity.
  • Maintain and monitor contracts.
  • Identify opportunities across vendors to gain efficiencies.
  • Develop and implement strategic supplier relationships that deliver cost reduction, supply assurance, quality improvement, innovation and increased MWBE utilization. 
  • Establish and maintain effective partnerships with key stakeholders aimed at identifying, understanding and fulfilling their requirements.
  • Serve as primary point of contact for all risk and vendor management data, RFI/RFP, and due diligence requests and coordinate the review and response process associated to each. Work closely with Sales and Account Management, Information Technology (IT), Human Resources (HR) and Legal teams on these efforts.

  

Audit and Compliance:

 

  • Plan, supervise, assist and perform internal audit work defined by Senior Leadership, effectively utilizing resources to assure proper controls exist and are functioning and risk is appropriately mitigated.
  • Provide high quality, professional execution of internal audit and projects in line with organizational strategic goals.
  • Work with various business unit personnel to assist in creating solutions, improvement plans and standard operating procedures based upon agreed upon audit scope.
  • Display teamwork, integrity and leadership.
  • Foster an efficient, innovative and team-oriented audit area.
  • Perform special projects defined by Senior Leadership.

Qualifications

QUALIFICATIONS:

Bachelor’s degree in business administration, accounting, finance or a related field. Master’s degree desirable but not required. Minimum 5 years of work experience in finance, business and or related field. 5 plus years of procurement and vendor management experience. Experience performing internal audits and compliance with certification in CIA or CISA a plus.

 

  • Experience with purchasing, budget control, performance analysis, legal and contract management, a plus.
  • Clear evidence of strong interpersonal skills including verbal and written communication skills; ability to present, support and defend ideas with senior managers.
  • Proven analytical, problem-solving, problem management, and conceptual skills, including the ability to make valid conclusions from assessing operational and financial data.
  • Exceptional negotiating skills, along with a strong presence and ability to influence others.
  • Ability to successfully leverage desktop technology (e.g., Microsoft Office, Microsoft Outlook, etc.) and proprietary systems (e.g., supplier portals, order entry software, ERP systems, etc.) in the performance of job responsibilities.
  • Works to proactively resolve performance issues with assigned suppliers to ensure effective and timely resolution.
  • Sound organizational and time management skills with strong attention to detail and the ability to prioritize information in a fast paced environment.
  • Project Management: Presents to leadership frequent project status, key actions and risks and opportunities.

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